Recording Document Process

Help prevent your documents submitted for recording from being rejected. Please follow these guidelines to prevent the delays associated with the return of rejected documents.

When you have completed the guideline checklist below, you may drop off documents to record in the drop box outside the east entrance of the Main Office. Make sure to seal your envelope, include payment if applicable and your contact information. Another option is to mail your documents to:

El Paso County Clerk & Recorder
Attn: Recording
P.O. Box 2007
Colorado Springs, CO 80901-2007

Customers can also record documents online through eRecording software. More information about that process is available here.

You may also request a copy of a document by emailing copyrequests@elpasoco.com. Our office will respond to copy requests within 48 hours.

Important Requirements

Fees are Correct

Recording fees are statutorily established. El Paso County may reject documents for incorrect fees. Please check that your page count is accurate.

See our fee schedule.

Quality of Document is Good and Text is Readable

Please remember that bad originals produce poor public records. Documents that are illegible to begin with will be marked with a Clerk’s note and recorded as received.

State Documentary Fees are Included

Any document that transfers title with consideration exceeding $500.00 will be assessed a state documentary fee of 1 cent per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration. Any exemption from payment of the documentary fee must be specifically claimed on the face of the document or the fee will be due.

Deeds Contain a Valid Grantee Address

Colorado law (CRS 38-35-109(2)) says that all deeds shall include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the accuracy and completeness of such address before recording a deed.

Sufficient Margins are Provided

CRS 30-10-406(3)(a) requires that all documents have a top margin of at least one inch and a left, right and bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards. Maps and Plats also have specific legal requirements for size, ink, paper and margins.