Please remember that bad originals produce poor public records. Documents that are illegible to begin with will be marked with a Clerk’s note and recorded as received.

Any document that transfers title with consideration exceeding $500.00 will be assessed a state documentary fee of 1 cent per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration. Any exemption from payment of the documentary fee must be specifically claimed on the face of the document or the fee will be due.

Colorado law (CRS 38-35-109(2)) says that all deeds shall include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the accuracy and completeness of such address before recording a deed.

CRS 30-10-406(3)(a) requires that all documents have a top margin of at least one inch and a left, right and bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards. Maps and Plats also have specific legal requirements for size, ink, paper and margins.

If checks are made out to the wrong party, the check along with all documents attached to it will be rejected and returned to the submitter.

Unsigned or stale dated checks, along with all documents attached thereto, will be rejected and returned to the submitter.

Embossed seals on documents will not show up on the image if they are not darkened or “inked.” Submitters should ensure all embossed seals are visible before recordation.